Privacy Policy
Updated: August 9, 2024
Thank you for using the website and smartphone application Tokyo Art Beat ("Tokyo Art Beat," and our services including Tokyo Art Beat are called the "Service") operated by Art Beat, Inc. ("we", "us", "our").
We treat the personal information we collect from users of the Services, our business partners, and other individuals in the course of our business activities, including email addresses and customized event lists on our website and smartphone applications by appropriate standards. Users of the Service, our business partners, and other individuals of personal information acquired in the course of our business activities are referred to as "users."
1. Our address and Representative
#307, Higashi Kanda Building, 3-21-5 Kanda-Sakumacho, Chiyoda-ku, Tokyo, 101-0025 Japan
Taihei Shii
President and Chief Executive Officer
Art Beat, Inc.
2. Collection of Personal Information
When collecting personal information, we will clearly state the purpose of use and collect the information to the extent necessary and by appropriate means.
3. Purpose of Use
We will use personal information within the scope of the following purposes of use.
(1) To enable user registration and user login to the Service
(2) To improve convenience, such as saving user settings, maintaining and protecting sessions, and to promote smooth use of the Service by understanding the number and type of times users use the Service
(3) To communicate with users in connection with the use of the Service
(4) To distribute and communicate new services, campaigns, information related to us or our affiliates, and other notices regarding us or our affiliates
(5) To prevent and respond to fraud
(6) To respond to inquiries
(7) To conduct recruitment and post-employment personnel management
4. Logging
For our and users’ security, we record all data sent and received between web user agents and our servers, including access date and time, IP address, and user identification information (browser version and operating system, etc.) sent by the web agent. These records are stored indefinitely. These records may be stored indefinitely.
Individual information will only be used for internal traffic or security analysis. We may perform statistical analysis of access data and share the results with other partners in the art and design space to improve Tokyo Art Beat.
5. Cookies
To provide the best possible service to our users, Tokyo Art Beat uses "cookies" technology. A "cookie" is a small text file that is stored in your web browser and records your personal preferences, including your language preferences.
Cookies are stored only on the user's computer and not on ours.
Cookies only communicate your settings to us and do not communicate your personal information, such as your email address, against your will.
6. Tokyo Art Beat Shopping
We may sell original products online. Some personal information (such as name, address, phone number, etc.) may be collected in connection with the sale to deliver the goods to the purchaser. The personal information will be provided to the shipping company.
7. Joint Use
We will jointly use personal information as follows:
(1) Items of personal information to be shared: All personal information acquired by us
(2) Scope of joint users: Startbahn, Inc.
(3) Purpose of use by joint users: Same as the purpose of use under 3. above.
(4) Name of the responsible party for the management of personal information:
Address: #255 South Clinical Research Building, the University of Tokyo, 7-3-1 Hongo, Bunkyo-Ku, Tokyo 113-8485 Japan
Representative: Taihei Shii, CEO
Startbahn, Inc.
8. Security Measures
8.1.
We handle personal information appropriately under the Personal Information Protection Act (the "PIPA") and our Privacy Policy. In addition, to prevent inappropriate handling of personal information, such as use for other purposes, we implement the following safety control measures to ensure the safety of personal information and the information systems that process personal information.
8.1.1. appoint a person responsible for the handling of personal information.
8.1.2. clarify the employees who handle personal information and the scope of personal information handled by such employees, and establish a system for reporting to the person in charge of any fact or sign of violation of the PIPA or internal regulations concerning the handling of personal information.
8.1.3. regularly educate employees on matters to keep in mind concerning the handling of personal information.
8.1.4. when handling personal information in paper form, we designate areas where personal information is handled, control employee access, and implement measures to prevent unauthorized persons from accessing personal information.
8.1.5. access control is implemented to limit the scope of persons in charge and the personal information databases handled.
8.2.
When we outsource the handling of personal information to a third party, we conclude a contract with the outsourced party and properly manage the outsourced party's operations.
8.3.
In the event of an incident such as the leakage of personal information, we will report the incident to the regulatory authorities under the PIPA and related guidelines and take necessary measures to prevent similar incidents from occurring, under the instructions of the relevant regulatory authorities.
9. Disclosure of Personal Information
9.1.
When we receive a request from a user to disclose personal information under the PIPA, we will disclose such information without delay after confirming that the request is made by the user, or notifying the user to that effect if such personal information does not exist. However, this shall not apply if we have no obligation to disclose such information under the PIPA or other laws and regulations.
9.2.
For disclosure of personal information in the preceding paragraph, we may charge a fee of 1,000 yen per instance from users.
10. Correction, Suspension of Use, etc. of Personal Information
10.1.
When we receive a request from a user for any of the following, we will conduct the necessary investigation without delay after confirming that the request is made by the user, and based on the results, we will correct the content of the personal information or suspend its use, and notify the user to that effect. If we decide not to correct or suspend the use of the personal information, we will notify the user to that effect.
10.1.1. when the correction of personal information is requested under the provisions of the PIPA because the information is inaccurate
10.1.2. when a request for suspension of use is made under the provisions of the PIPA because the information has been handled beyond the scope of the purpose of use that has been publicly announced in advance or that the information has been collected through deception or other improper means.
10.2.
If a user requests the deletion of the user's personal information, and if we deem it necessary to comply with the request, we will delete the personal information after confirming that the request is made by the user and will notify the user to that effect.
10.3.
The provisions of Paragraphs 1 and 2 will not apply if we have no obligation to make corrections, etc., or suspensions, etc. under the PIPA or other laws and regulations.
11. Contact
For complaints or inquiries regarding the handling of personal information, please contact the following contact. We will endeavor to respond appropriately and promptly.
For inquiries regarding the handling of personal information
Email us12. Changes to privacy policy
We may change our Privacy Policy from time to time. We will notify users of significant changes in an easy-to-understand manner.
13. Use of YouTube
Tokyo Art Beat uses YouTube for some of its content, and Google's privacy policy(https://policies.google.com/privacy?hl=ja) is applied when using YouTube.